Maser Consulting P.A.

  • Administrative Assistant

    Job Location(s) US-NJ-Montvale
    Discipline
    Administration
    Type
    Regular Full-Time
  • Responsibilities


    • Preparation and proofreading of correspondence, letters, memos, reports, invoices, project specifications and other materials for assigned in-house staff.

    • Create project files and maintain those files for assigned Managers.

    • Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.

    • Coordinate and organize meetings and manage calendars.

    • Conduct on-line property records research.

    • Provide general office support including coordination of in-house seminars, management of office supplies and equipment, distribution of mail and correspondence with building management.

    • Prepare updates to Client Database.

    • Assist assigned Managers with project status updates.

    • Communication with agencies, government offices, and client representatives to advance projects.

    • Track permits, approvals and other submittals with the appropriate external agencies.

    • Prepare application paperwork and submit application packages to various agencies, boards and committees with jurisdiction over project work.

    • Make deliveries as needed.

    Qualifications


    • Qualified candidates will have previous administrative support experience in a busy office setting.

    • Proficiency in MS Office 2010 required.

    • Ability to multi-task and work effectively within a team.

    • Professionalism and effective communication skills a must.

    • Experience with budgets, invoicing and collections, a plus.

    • Prior BST experience a plus.

    • Prior experience working in a Land Surveying office and/or civil engineering office, a plus.

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