Maser Consulting P.A.

  • Administrative Assistant

    Job Location(s) US-NJ-Hamilton
    Discipline
    Administration
    Type
    Regular Part-Time
  • Responsibilities

    • Preparation and proofreading of correspondence, letters, memos, reports, invoices, project specifications and other materials for assigned in-house staff.
    • Create project files and maintain those files for assigned Managers.
    • Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.
    • Coordinate and organize meetings and manage calendars.
    • Conduct on-line property records research
    • Provide general office support including coordination of in-house seminars, management of office supplies and equipment, distribution of mail and correspondence with building management.
    • Prepare updates to Client Database.
    • Assist assigned Managers with project status updates.
    • Communication with agencies, government offices, and client representatives to advance projects.
    • Track permits, approvals and other submittals with the appropriate external agencies.
    • Prepare application paperwork and submit application packages to various agencies, boards and committees with jurisdiction over project work.
    • Make deliveries as needed.

    Qualifications

    • Qualified candidates will have previous administrative support experience in a busy office setting.
    • Proficiency in MS Office 2010 required.
    • Ability to multi-task and work effectively within a team.
    • Professionalism and effective communication skills a must.
    • Experience with budgets, invoicing and collections, a plus.
    • Prior BST experience a plus.
    • Prior experience working in a Land Surveying office and/or civil engineering office, a plus.

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