Maser Consulting P.A.

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Administrative Assistant

Administrative Assistant

Discipline 
Administration
Job Location(s) 
US-NJ-Red Bank
Type 
Regular Full-Time

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Responsibilities

  • Preparation and proofreading of correspondence, letters, memos, reports, invoices, project specifications and other materials for assigned in-house staff.
  • Create project files and maintain those files for assigned Managers.
  • Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.
  • Coordinate and organize meetings and manage calendars.
  • Conduct on-line property records research
  • Provide general office support including coordination of in-house seminars, management of office supplies and equipment, distribution of mail and correspondence with building management.
  • Prepare updates to Client Database.
  • Assist assigned Managers with project status updates.
  • Communication with agencies, government offices, and client representatives to advance projects.
  • Track permits, approvals and other submittals with the appropriate external agencies.
  • Prepare application paperwork and submit application packages to various agencies, boards and committees with jurisdiction over project work.
  • Make deliveries as needed.

Qualifications

  • Qualified candidates will have previous administrative support experience in a busy office setting.
  • Proficiency in MS Office 2010 required.
  • Ability to multi-task and work effectively within a team.
  • Professionalism and effective communication skills a must.
  • Prior experience working in a Land Surveying office, a plus.